Relocating your organization is a big step that’s often critical to your long-term success. Maybe you want to expand into a new territory or tap into a new talent pool. Maybe it’s about the physical location and you have an opportunity to move into a more desirable neighborhood or market with a larger physical space and more visibility.
Of course, relocating a business can be even more stressful than moving into a new house. You don’t just have to update your accounts, close out services, provide your contacts, clients and vendors with your new address, and manage the physical moving of your stuff. You also have to deal with technology. In addition to packing up and moving on-premises computers and equipment, you have to account for connectivity, cabling, Wi-Fi and other business necessities.
The inherent complexity of moving a business is why you need a solid relocation plan. A relocation plan begins with establishing a timeline. Be realistic about how much time it takes to prepare for a move. Ideally, you should allow at least six months of preparation time.
Create a team to lead the relocation process, involve them in the development of your timeline to ensure it’s feasible, assign tasks, and hold regular meetings to keep everyone on schedule. Without the accountability of a relocation plan, you could end up playing catchup from day one at your new location.
From a technology perspective, it’s important to involve your IT solution provider early. Your IT solution provider can provide valuable guidance in the following areas:
Site Assessment. Your IT solution provider can survey the new site and determine if any changes to systems are required. They can also recommend improvements that could help you operate more efficiently and enhance customer service.
Vendor Management. You probably work with technology and services from multiple vendors. Your IT solution provider can help you understand critical dependences of each and how to avoid issues that cause delays and cost overruns.
Cabling and Wi-Fi Connectivity. What are your current and future bandwidth requirements? Do you have the cabling to support robust wireless connectivity? What voice and data links do you need? Your IT solution provider can help you provision, install and test infrastructure to ensure a smooth transition to the new location.
Telecom Management. The timeline is essential here. Alert your telco provider to your relocation at least four weeks prior to the move. They can tell you what communications infrastructure is available at the new site in terms of both existing technology and options available via upgrade.
Technological Upgrades. Speaking of upgrades, relocation is a good time to upgrade certain technologies. Do you have an antiquated system that should be retired or updated? Have you been planning to move certain applications and business functions to the cloud? Answer these questions before you move.
Equipment Relocation. This isn’t like moving a sofa. Not only does equipment need to be in the right place, but it also needs to be set up, tested and configured to minimize downtime. Your IT solution provider can help.
User Support. Most of the complexity in technology is behind the scenes, but there will still be an adjustment period for your employees. Your solution provider can ease the transition with user support.
If your organization is considering or already planning to relocate, technology must be a top priority. Let SSD help you develop your strategy, assess technological needs, make the necessary upgrades, and complete your move with as little disruption as possible.