Although the cloud has undeniably transformed business technology, most organizations still struggle with how to best integrate cloud resources with their on-premises infrastructure. The ability to synchronize and update files held in different physical locations can ultimately make or break your cloud initiative.
While a startup businesses might be able to go all-in on the cloud for their IT needs, most established companies have existing data, applications and other resources that may be better suited for their on-premises environment. In such cases, it makes sense to deploy cloud services concurrently with existing resources.
The risk is that changes and updates to important files don’t get propagated across all platforms, leaving you with multiple different versions. Another issue is that when files are transferred across disparate platforms, valuable metadata, user permissions, ownership and other key file artifacts often can be lost in the move. This creates confusion, introduces errors and discourages collaboration.
That’s why file syncing and sharing solutions are so important. They allow you to access, edit and share files from any Android, iOS or Windows mobile device or any Windows, Mac or Linux workstation — ensuring that changes made to files in one system or on one device automatically get updated on the others.
The ability to synchronize across various devices is imperative given our growing dependence on mobile devices. Mobile synchronization wasn’t such a big issue when we did most of our computing work on desktops and laptops — mobile devices were too limited by memory, processing and power constraints. However, now that the cloud allows the bulk of data processing and storage to take place outside the device, people are increasingly accessing and modifying important files from their phones and tablets.
File sync and share solutions are typically implemented as an on-premises service or through a private or hybrid cloud. With a cloud deployment, files are saved on the provider’s servers and users with network connectivity can then access them remotely. In most hybrid and on-premises deployments, the files remain in your own data repository.
Unlike popular consumer-grade platforms, business-class sync and share solutions include security capabilities such as authentication, data encryption, containerization and tracking features. Policy engines provide options for controlling content-sharing capabilities, enabling role-based content distribution and managing mobile app configurations. Centralized management, event logging and user access permissions are among other features that can boost security and discourage the use of unauthorized services.
As organizations move to integrate their on-premises technologies with cloud and mobile resources, synchronization will drive improved reliability and scalability, easier integration, anytime-anywhere access to business applications and increased collaboration. If you’re contemplating a cloud-migration project, give us a call to learn more about how to select a sync and share solution that ensures you can easily and securely access and update files on all systems and devices.